Holiday Accommodation Terms & Conditions - Effective 1 March 2020

Please read carefully. When you make a reservation with us, these conditions are deemed to have been accepted by all guests that stay at the property.

Please call us on 03 5744 1989 for clarification of any term.

Yarrawonga Mulwala Visitor Information Centre

Your booking is with Yarrawonga Mulwala Tourism & Business (YMTB), acting on behalf of the owner.

Guests are granted a license to occupy the property for the term of the booking; this is not a Residential Tenancy Agreement under the Residential Tenancy Legislation. Failure to comply with these terms and conditions may result in a claim at NSW or Victorian Civil and Administrative tribunal, termination of the licence to occupy the property, eviction and/or reviews on booking sites.

Summary

• The property shall not be used by more than the number of guests listed on your booking, either to visit or to stay, without written approval.
• All guests should abide by YMTB good neighbour policy and shall ensure quiet time from 10pm to 8am.
• Pets are not permitted unless specifically noted in your booking and paid for where applicable.
• Smoking is not permitted anywhere inside the property.
• No commercial activity is to take place at the property.
• Tents, caravans and other structures are not to be erected or occupied at the property.
• Cancellation Policy – booking fees, extras and linen hire charges are non-refundable. Deposits are only refundable when the property can be rebooked (pro rata if applicable).
• Cancellations within 14 days are non-refundable.
• The responsible renter must be at least 21 years of age, guests under 21 are of course welcome but must be accompanied by a parent or guardian.
• The price of the booking is subject to change, if there is a change in price you will be notified and offered the opportunity to pay the increased tariff or get a full refund.
• If you encounter an issue please contact us immediately so that we can attempt to fix it. We will not offer any compensation unless we have been afforded the opportunity to solve a problem.
• A service fee applies to all credit card payments.

Bookings & Payment

To proceed with a booking via Yarrawonga Mulwala Tourism & Business website, the following payment conditions apply:

Deposit is due within 72 hours (3 business days) of booking. The deposit required is security bond amount or equivalent to 1 nights tarrif whichever amount is higher. The deposit is non-refundable unless the property can be rebooked for your dates, see extra information below.

Balance of all outstanding monies is due 14 days prior to your arrival. Our staff will send you a system reminder to your email address.

Payments are to be made by credit card (a service fee will apply). Bookings will be cancelled if a payment is not received in accordance with the above terms. The service fee is non-refundable.

Fee for changes to booking Once the booking is made we reserve the right to charge an additional fee of $100 for any changes made.

Cancellation charges If you cancel a booking there will be a cancellation charge of $150. Refunds will only be available in line with the cancellation terms outlined below.

Bond As a condition of rental, guests are required to pay a Security Deposit and must be paid in accordance with the payment terms. The security deposit will be refunded to the guest in full within 10 business days of departure date, provided the Booking Agent is satisfied that the guest has abided by the terms and conditions.

Credit Card Saving

Booking Agent will save guest’s credit card details for the purpose of:

1.  Processing payments on the due date
2. Charging the guest for the supply of duplicate keys or re-entry/rekeying at cost or our call out fee of $110.

Charging the guest if;

(a) A member of the YMTB team attends the property to see to an issue that is then deemed to be caused by the guest ($110 per callout)

(b) A tradesperson attends the property to fix an issue that is deemed to be caused by the guest (invoice cost)

4. Charging $500 per offence should there be a credible noise complaint by the neighbours and/or the police/security are called to the property
5. Charging $1000 per offence if there is, or there is evidence of a party or function at the property
6. Charge at cost to repair or replace if there is malicious, deliberate or negligent damage to the property
7. Charge at cost to steam clean carpets, furnishings, linens etc if pets are at a non-pet friendly property, pets have been allowed on furniture or in/on beds, or there is evidence of smoking inside the property
8. Charging $50 for BBQ’s not cleaned by the guest prior to departure
9. Charging at cost to remove excess rubbish

We will only charge the guests’ card in accordance with our terms and conditions and any applicable Australian Laws. All charges will be subject to a service fee equivalent to the merchant fee paid by YMTB.

Security Bond

The interior and exterior of the properties we manage are finished and furnished with costly materials and products. Our team thoroughly inspects each home and inventories its contents between each guest. You become financially responsible for any and all damage and loss to the property and its contents from the date and time you check in, to the date and time you check out. To avoid erroneous blame, you are required to immediately notify our team if anything is amiss when you arrive at the property. You are required to pay a refundable Security Bond as described below, price varies on the property you choose to stay at.

You are required to pay a refundable Security Bond of $500 (the amount of the security bond may be decreased or increased) if you are booking specific homes, you are staying for one month or longer or at the agent’s discretion. The Security Bond will be retained until our team has completed the checkout inventory and inspection. Should the property be found excessively dirty or items are missing or damaged, the cost of additional cleaning and/or the cost of repair or replacement of property will be deducted from your deposit. The remainder of your deposit that is not applied to these expenses will be refunded to you within 7-10 working days. You remain responsible for, and will be charged for, the cost of any damage, repair, or replacement in excess of the Security Bond.

Booking Details

Check in and out times: Regular check in is from 2.00pm. Check out is 10.00am. During December/January at larger properties check in is from 4.00pm and check out is 10.00am.

NOTE: These times may be adjusted at the agent’s discretion. There will be no refund or credit should these times be adjusted after you have booked the property.

Further, we cannot guarantee that a property will be ready at the check in time. We will endeavor to have the property ready, however, circumstances may sometimes cause delays. There will be no refund or credit if a property is not ready at the said time.

We may be able to offer an early check in or late check out. Unauthorized early check in or late check out will be charged at a minimum of $50 per hour.

Changes to Booking

The tariff is for the agreed number of guests detailed on our confirmation email. If there is a change or discrepancy, you will need to contact us to make changes and ensure that those changes are documented.

By paying a deposit, the guest is reserving a specific property for specific dates. The dates and the property cannot be changed, doing so would effectively cancel the original reservation and a transfer fee of $150 will apply. However, we may be able to transfer your booking to different dates or reduce the stay, at our discretion, if we can secure another guest to re-book the property for the same dates. There are no guarantees that this will be possible.

YMTB does not offer refunds or reschedule bookings due to weather events, traffic delays, natural disasters or pandemics. You are encouraged to take out travel insurance to cover such events. No refunds will be given for late arrivals, early departures or unused days of your holiday rental property reservation.

Booking fees, extras and hire linen are not refundable once they have been paid for.

It is the guest’s responsibility to advise our team at least a fortnight before the stay if beds are to be split or extra beds need to be made up (if paid for). Should advice not be received within 14 days changes will not be made.

Cancellation Policy

When a cancellation is made by a guest, booking fees, payments for hire linen and equipment are not refundable.

For bookings cancelled 14 days or more prior to the arrival date, the deposit is not refundable unless the property is successfully rebooked by the agent.

For bookings cancelled within 14 days of arrival and for no shows – the full tariff will be incurred if it has not already been paid unless the property is successfully rebooked by the agent.

A cancellation fee of $150 applies to all cancellations. This will be deducted from funds held and the balance refunded if the property is rebooked.

Any refund applicable because the property has been rebooked will most likely be made after the dates of the original booked dates. If the property is rebooked for only part of the original booking dates, then a pro rata refund will be made at the agent’s discretion. Cancellation of the arrangement due to non-payment of the balance by the due date will result in the loss of all monies.

***Due to Covid-19 travel restrictions we encourage postponing your accommodation dates. This will not incur an amendment fee.

Guest Information & Obligations

It is a condition of your stay that you adhere to our Terms and Conditions and leave the property promptly after completing the departure checklist that is attached to your terms & conditions and returned to the Visitor Information Centre with your keys. Guests must always abide by the local council and state planning laws and guidelines regarding short term residential accommodation.

Responsible Renter – As the responsible renter, you agree to be an occupant of the property for the entire duration of the stay. All other occupants will be family members, friends, other responsible adults over 21, or accompanied by a parent or legal guardian.

Keys – A call out fee of $110 applies if a set of duplicate keys are required by a guest. If we are unable to provide a key for any reason, then the guest will need to engage the services of a qualified locksmith to gain access. The locksmith’s invoice must be paid directly to the locksmith at that time. Guests must not break into, or attempt to break into, premises when locked out. Keys should be returned as per instructions provided. Should the keys not be returned, the guest will be liable for any charge incurred in gaining entry and/or replacing keys and changing locks if necessary.

Cleaning – Is included in the full tariff, however, if excessive cleaning is required over and above what is considered by YMTB to be a standard clean, the guest will be charged at cost.

BBQ – A $50 cleaning fee will be charged for unclean BBQs. Guests can decide to clean the BBQ to avoid the charge. If the BBQ is not left sparkling the credit card will be charged $50.

Rubbish – You must take any excess rubbish that does not fit in the provided bins when you leave. If it is bin night during your stay, please put the bins out on the kerb. You will find a bin night notification on the last page of these terms & conditions You will be charged the tipping fee and the time to tip if excess rubbish is left at the property or if the garbage bin is not put out on bin night as requested.

Loss and Damage – All damages, breakages or losses to the property, furniture and furnishing are to be reported immediately to ensure cover by the Security Bond. Should you discover a fault or breakage when you arrive, please advise us immediately to avoid being charged for this damage.

Children – No responsibility will be taken for children or pets staying at or visiting the property. Please supervise carefully, always taking into consideration fencing, pools, dams, stairs, verandahs, balconies and cleaning chemicals. Children under the age of 10 years should not sleep on the top bed of a bunk.

Issues during the stay – If you encounter an issue contact us immediately so that we can attempt to fix it. We will not be able to consider compensation unless we have been afforded the opportunity to solve the problem.

Call Out – Should a tradesperson or a member of our team be called to the property and the issue is deemed to be caused by a guest, equipment owned by a guest or because a guest has not followed instructions, then the guest will be responsible for payment of the invoice for the tradesperson or our callout fee of $110 or both.

Smoking – Smoking is not permitted inside the property. If evidence of smoking inside the property is detected, you will be charged for steam cleaning of carpets and furniture, laundering of all soft furnishing and linen, plus replacement of linen where necessary. The common property at Villa Tarni complex is now deemed a smoke free environment under the By-Law 22 Smoke Penetration act. Violation of this condition will result in immediate eviction of all people from the property and forfeiture of any monies held by the booking agent, including the Security Bond.

Third party services – Should you engage the services of a third party during your stay such as a caterer, beautician, massage therapist etc, it is your responsibility to ensure that they adhere to these Terms and Conditions, and hold appropriate Public Liability insurance.

Number of guests – Each holiday property is equipped for a specific number of guests. No mattresses, tents, caravans or more cars than the property accommodates are allowed. It is against Health Department Regulations for more persons to occupy a property than there are beds to accommodate them.

The guest limits apply at all times during the booking. Any extra guests (this includes day visitors) above those that have been booked and paid for must be approved in writing prior to the stay. The owner has the right to charge for extra guests/visitors and to decline any request. Any unapproved excess guests/visitors may result in a party/function $1000 fine, registration with a “bad guest” register, and/or reviews on booking sites.

Noise – We have a strict ‘no party’ policy. Only the guests staying at the property are permitted to be present. If you wish to have visitors in addition to booked guests, you must advise us in writing prior to your stay and ensure you receive written permission. This is not possible at all properties. If there is, or is evidence of a party/function, you may be asked to vacate the property and there will be a charge of $1000. If you or any other guest receives a warning regarding excess noise or excess guests, you may be asked to leave the property IMMEDIATELY with no refund of monies. Noise audible outside the property is prohibited between 10pm and 8am.

In addition, if our staff or the police are called to the property to deal with noise complaints or excess guests, or if we receive complaint/s from the neighbours during or after your stay, a fee of $500 per offence will be charged. Noise disruption for these purposes includes: loud behaviour of any type that disrupts the peace and quiet of others; intrusive or abusive language; loud music or any other sounds affecting other residents that is audible outside the boundaries of the property.

Good neighbour policy – The property is a privately-owned home, and we enforce a good neighbour policy. You must treat the property with the same care you would use with your own residence and leave it in the same condition it was in when you arrived. You and other occupants agree to conduct yourselves throughout the stay in a manner that is respectful of and not disruptive to neighbours, traffic flow, or the community and that will not prompt complaints to your booking agent from the police, local council, neighbours, or neighbourhood. You and other occupants agree to abide by all applicable parking restrictions and limitations.

Recreational Activities – Under no circumstances are the following activities permitted at any of our properties: motorbikes, dirt bikes, quad bikes, use of firearms or air rifles, fireworks.

Security – To prevent theft of or damage to furnishings or your personal property, you agree to close and lock doors and windows when you are not present at the property and at check out. Should you not be able to secure the property you should contact us immediately. If the property has a key safe, please use it during your stay.

Pets – Your pet is most welcome, but only at our ‘pet friendly’ properties where your request is approved. A pet surcharge will usually apply. This surcharge varies depending on the length of the stay, with a minimum charge of $100. If evidence of a pet is discovered without approval, or at a non-pet friendly property you will be charged for steam cleaning of carpets, furniture and/or mess left by the pet/s, plus our standard pet charge for the time of the stay.

If you have your pet with you, it is expected that a few simple rules of courtesy are followed:

• • All pets must be approved in writing prior to the stay
• • Any mess, including outdoors, must be wrapped and placed in outside bins
• • Pet bedding must be supplied by guest
• • If you are lucky enough to be at a property that allows your pet inside, please restrict it to the hard floor areas and do not allow it onto furniture or into bedrooms.
• • You agree to pay for any damage, or extra cleaning required resulting from the pet having stayed.

Criminal Activity – Use of the property for any criminal activity is of course prohibited and may result in fines or prosecutions. This prohibition extends to use of the property’s internet service, if any, for criminal activity. We will cooperate with any investigation of alleged criminal activity at the property during the stay.

Lost property – Guests are solely responsible for their belongings whilst staying at the property and are required to take the usual steps to prevent any property loss, including locking premises and vehicles when not attended. If personal property is left behind, it is the guest’s responsibility to arrange its return by providing YMTB with a suitable prepaid satchel or by collecting the item from our office.

We reserve the right to charge a $25 fee to collect lost property. If not claimed within 30 days, it will be disposed of.

Claims

Claims may include, but are not limited to charges for: excess cleaning fee, damage or breakages, excess garbage removal, damage or issues caused by pets, pets at non-pet friendly properties, smoking inside the property, overstays at the property, guests in excess of those booked and paid for, police or security guard call outs and any associated aggravation. We reserve the right to attend the NSW/ VIC Civil and Administrative Tribunal or the equivalent in other states to recover these costs.

Agent/Owner Limitations of Liability

Property - We have taken great care to describe your holiday accommodation to you as accurately as possible. We cannot however, accept responsibility for incorrect descriptions, errors or omissions.

Substitution of property - At times, situations arise over which we have no control such as ownership changes, extensive repairs or maintenance, or if properties are removed from the holiday rental market. We reserve the right to offer guests alternate accommodation of a similar standard, as available, at our discretion. In the unlikely event, we will notify you as soon as possible and make every reasonable effort to ensure you are satisfied. We cannot guarantee accommodation and, should an alternative not be found, you will be refunded. You hereby agree that, in this case, you will accept the refund as an acceptable outcome.

Price Changes - In some cases, accommodation rates may be subject to increase after you have made payment. Should this occur you will be notified and given the opportunity to pay the difference in tariff, or we can help you find alternate accommodation. If this is not satisfactory, you will be refunded and you hereby agree that you will accept the refund as an acceptable outcome.

Wildlife - Our properties are maintained and cleaned regularly, however, wildlife is common in country areas. YMTB and/or the owner do not accept liability for the unfortunate or seasonal visits of any wildlife including, but not limited to; rodents, insects, cockroaches, kangaroos, wombats, snakes and spiders.

Access - YMTB and/or its representatives reserve the right to enter the property at any time, without notice, to protect and/or undertake maintenance of the property. We will provide notice to the guests wherever possible.

Equipment - YMTB and/or the owner do not accept liability or loss caused by failure of equipment and/or services out of our control, including, but not limited to, water, electricity, gas and internet. In the event of a failure, the guest should notify our team in the first instance. Any problems that arise during the rental period that do not constitute an emergency as determined by YMTB, will be remedied at any time during or after the rental period, at the sole discretion of YMTB.

Limited Liability – To the maximum extent permitted by law, in no case shall Yarrawonga Mulwala Tourism & Business, nor its affiliates, officers, directors, employees, agents or owners be liable for any indirect, incidental, consequential, special or exemplary damages or for any damages for death, personal or bodily injury, emotional distress or damage to property, arising out of or in connection with your stay. This limitation applies to all claims for damages including negligence even if YMTB has been advised of the possibility of such.

Indemnity - YMTB and/or the owner do not accept liability for any personal loss or injury to the guest/s during the rental period, including that caused by events beyond our control. Events may include, but are not limited to; adverse weather, fire, flood, traffic or flight delays, war, terrorist activity, pandemics, civil disobedience, or other forces beyond our control and no refund or credit will be offered under these circumstances.

Rubbish Bin Collection

Mulwala Properties

• Please put rubbish bins out on Wednesday for collection Thursday morning.

Yarrawonga Properties

• Please put rubbish out on Sundays for collection Monday morning.